Job Description

We are hiring an Admin & Secretarial Assistant on behalf of our client.

Responsibilities:

• Act as the main contact point between the HR Department and the FM team.
• Disseminate HR communications, circulars, and updates to the FM staff.
• Provide day-to-day secretarial assistance to the Manager – Facilities and other senior team members.
• Prepare letters, internal memos, reports, and correspondence as required.
• Liaise with internal departments such as HR, Finance, IT, Security, and Housekeeping for various facility-related requirements.
• Communicate with external vendors and service providers for quotations, follow-ups, and documentation.
• Schedule and organize departmental meetings, take minutes, and follow up on action items.
• Handle departmental stationery, consumables, and asset records.

Requirements:

• Diploma or Bachelor’s Degree in Business Administration, HR, or related field.
• 2–4 years of experience in administrative or secretarial roles. Experience in HR coordination or facility operations is an advantage).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong interpersonal and coordination abilities.

Interested candidates can apply online or email your CV to [email protected]